Arts & Culture

As an arts and culture development professional, you offer valuable benefits to your patrons, members and donors in the community. 
  • Enriching experiences.
  • Affinity with other patrons.
  • Meaningful giving and volunteering opportunities.

Keys to success with The Raiser’s Edge donor database

How can we cultivate our donors more comprehensively vs. separately by events, memberships, mailings, and other programs?

How can we appeal to our various prospects and donors with specialized packages, such as mailers?

How can we get our numbers to match the accounting department’s numbers?  

Understanding the best ways to support your processes and goals

RightTrack Solutions help you with consulting, training and outsource services.

  • Addressing immediate needs in your fiscal year, such as boosting attendance and donor opportunities through upcoming events.
  • Discussing how you operate today, and what changes you need to make, i.e. processes.  You may need to make them consistent across many locations.
  • Selecting the right database solution based on your situation, needs and goals – such as having local information roll up centrally for reporting and analysis.
  • Migrating databases, whether from Access, Excel or a donor database.
  • Consulting on how a new system will interoperate with existing databases.
  • Knowing when and how to use optional modules, such as the Event module. Volunteers may be a significant part of your mission.
  • Deciding on how the organization will set up tables and use features consistently.  This may be a challenge given current diverse practices vs. desired ones.
  • Writing or updating policies and procedures (included in RightTrack Solutions training program).
  • Training, consulting and assistance – both initial and ongoing.

Setting up the constituent database

  • Coding constituents – As discussed above: Board, Staff, Researchers, Members, Volunteers, Friends – individual and organizational.
  • Segmenting constituents, based on levels of giving, or other factors that you determine.

 

Getting the most of of your development programs

  • Stewarding constituents – over the long term – such as community donors and members.
  • Cultivating constituents, especially keeping in touch with those who attended or participated in your programs.
  • Setting up campaigns, funds and appeals.
  • Leading Capital Campaigns, such as a new performing center.
  • Growing the Annual Fund to sustain operations – costs are rising for operations and for talented staff.
  • Establishing or growing a major gifts program.
  • Sending out packages to constituents – for appeals, such as an end-of-year appeal.
  • Managing events – these may be educational in nature, and provide great development opportunities by building affinity with the community.
  • Recognition, such as different levels of donors, or dedication of new facilities.
  • Setting up a Recurring Gift Program, so that Staff can give monthly.
  • Supporting Matching Gifts.  Many employers are art- and culture-minded.
  • Entering and acknowledging pledges and gifts in a timely manner.
  • Supporting naming opportunities, such as a new education facility.
  • Offering online giving, through any of various secure web portals.
  • Managing gifts of property, such as stocks or real estate.
  • Accepting Gifts in Kind.
  • Acknowledging donor gifts with timely Thank You’s.
  • Encouraging Planned Giving, such as Life Insurance or Bequests.
  • Supporting donors who sponsor aspects of your organization.

Monitoring and reporting

Can I get a graph depicting how we are doing on our appeals?

Over the past 3-5 years, how have we been doing in converting first-time donors to recurring donors or members?

  • Monitoring progress through dashboards – check the status of the Annual Fund – Unrestricted, and the Restricted Fund, and the Capital Campaign, at a glance.
  • Exporting data for analysis and sharing – to finance and other departments.
  • Reporting such as giving by constituent segment, or for the Annual Report.

Integrating The Raiser’s Edge with other systems

  • Integrating with The Financial Edge.
  •  Integrating with The Patron Edge.
  • Integrating with CounterPoint.
  • Integrating with Altru.
  • Integrating with other systems and databases.

The best way to begin is with our Free One-hour Consultation.

Contact: Laura Clary lc@righttracksolutions.com 401-632-2148.